Your data
Privacy notice
Who we are
Crescent Grappling Academy ("we", "us") runs Brazilian Jiu-Jitsu classes at the Central Mosque of Brent, 41 Station Parade, London NW2 4PU. We are responsible for the personal information you give us. Contact: info@crescentgrappling.com.
What we collect
- Name of the person training, with their date of birth (juniors) or age group (adults).
- For under-18s, the parent or guardian's name and relationship to the child.
- Email address and, optionally for adults, a phone number.
- An emergency contact name and phone number (required for juniors, optional for adults).
- Any injuries, medical conditions or additional needs you choose to tell us about.
- Your signed participation agreement (when and which version), any class bookings you make online, and whether you consent to photos and video.
Why we use it
- To run classes, manage any bookings and contact you about them (the lawful basis is performance of our agreement with you).
- To keep people safe in class and to contact your emergency contact if something happens (legitimate interests and, for health information, your explicit consent, which you give by entering it).
- To keep a record that the participation agreement was accepted (legitimate interests).
- To use photos or video of you or your child, only if you have opted in (consent).
We do not sell your information or use it for third-party marketing.
Where it is stored and for how long
Signed agreements and bookings are stored in private Google Sheets in the academy's Google account (Google acts as our data processor). Only the academy's coaches can see them. We keep these records for 3 years after your last class, because injury claims can be made up to 3 years later. For under-18s that period only starts at 18, so we keep their records until 3 years after their 18th birthday or 3 years after their last class, whichever is later. After that we delete them. Health information is deleted sooner if you ask.
Your rights
You can ask to see, correct or delete the information we hold about you, or withdraw consent for photos or health information at any time, by emailing us. If you are unhappy with how we handle your data, you can complain to the Information Commissioner's Office (ico.org.uk).
Cookies
This site does not use tracking or advertising cookies. If you tick "remember my details", your details are saved only in your own browser on that device so the form fills in next time. The location map is provided by Google Maps, which may set its own cookies when it loads.